Administrative Assistant
Position Description
Administrative Assistant
Full-time | Monday–Friday (8 hr. day shift)
We are seeking a sharp, motivated, and organized Administrative Assistant to join our growing team. This position will provide administrative support across multiple companies and assist with a variety of day-to-day office, billing, and operational needs. This role balances administrative support, billing, and office coordination—perfect for someone who is detail-oriented, enjoys variety, and is comfortable taking on responsibility in a busy office environment.
Key Responsibilities
Office & Administrative Support
- Perform accurate data entry and maintain organized files
- Manage Excel spreadsheets and digital records
- Answer phones and emails and interact with clients, vendors, and staff
- Assist with general office needs and daily operations
- Sort and distribute incoming/outgoing mail
Billing & Accounting Support
- Assist with invoicing, billing, and account tracking
- Process customer payments, including credit cards, checks, and bank deposits
- Create customer/job files and maintain contract paperwork
- Manage job costing, purchase orders, and subcontractor billing
- Track daily work entries and support production/billing
- Generate reports and maintain project records
What We’re Looking For
- Strong organization, accuracy, and time-management skills
- Ability to multitask in a fast-paced environment
- Clear and professional communication skills
- Positive attitude and willingness to learn
- Reliable transportation and consistent attendance
- Authorized to work in the U.S.
Preferred (Not Required)
- QuickBooks and Net Suite experience
- Administrative or bookkeeping background
- Real estate / Rental industry experience
- Landscape experience
Benefits
- 401(k) with 4% company match
- Health insurance
- Dental insurance
- Paid time off
- Paid sick time
- Paid jury duty
- Parental leave
- Referral program
- Opportunities for advancement
Supplemental Pay
- Bonus opportunities
- Yearly profit sharing
Job Type: Full-time
Work Location: In person
Job Type: Full-time
Pay: From $23.00 per hour
Work Location: In person